Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 973-160

Open Market Existing Contract
Original Modified
RFQ No: Q2023-00012
Due Date: 11/9/2022 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Mandatory - 10/13/2022 1:30 PM 54905 Alco Rd, Astor, FL 32102 Pavilion Behind Baseball field Home Plate
Permitting/Licensing Required: Yes
RFQ Contact
Name: William Ponko
Phone: (352) 343-9489
Email: [email protected]
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Astor Library Temporary Facilities

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an aggregate basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 120 days after any purchase order is issued.


Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.


DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Pricing

 Total cost to complete all work per plans.

1Each $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

 The RFQ remains open, and no further changes have been made.

 

Question 1: Can we follow wall types 1 and 2 and apply 1-inch rigid insulation throughout? 

Response 1: The suggestion is acceptable. 
 
Question 2: Sheet E001, general notes, note "T" calls for the electrical installation to meet NEC for healthcare facilities. Is this really appropriate for this project?
 
Response 2: No.
 
Question 3: Sheet E001, wires, cables, and connectors, note "C" calls for #10 awg solid conductor minimum for general wiring but the panel schedule on sheet E401 calls for #12 awg. Need clarification on what the minimum size wire can be. ( usually #12 awg)
 
Response 3: Use Panel Schedule data
 
Question 4: Sheet E001, wiring devices, note "B" calls for TVSS receptacles next to all data outlets. Can we confirm this is correct?
 
Response 4: Commercial Tamper Resistant NOT TVSS
 
Question 5: Sheet E301 , note 4 says to provide dimming control to all interior lights. There are no dimmer switches listed on drawings and it appears that the fixtures on the fixture schedule are not called to be dimmable. Need clarification for dimmable or non-dimmable fixtures.
 
Response 5: No Dimming control needed
 
Question 6: Sheet E301, fixture schedule, type "W" calls for battery backup for these exterior lights. Can we confirm this?
 
Response 6: Confirmed 
 
Question 7: Sheet E301, fixture schedule, type "B" calls for a T-12 fluorescent strip light. These types of fixtures are obsolete. Suggest to change to LED 8' strip light.
 
Response 7: Should be LED 
 
Question 8:  Will the owner allow for substitutions for the light fixtures?
 
Response 8: (Not for bid purposes)
 
Question 9: Sheet E501, detail 4, Will the receptacle plates need to have the panel name and circuit number per this detail ? Sheet E001 calls for smooth nylon covers and not stainless steel.
 
Response 9: Smooth Nylon White, Labeling on the inside, may be hand written. 
 
Question 10: During the meeting yesterday, Ivan with Lake County mentioned that the only thing to be done with the electrical trade would be:
1) remove and replace restroom, storage, and canteen lights.
 
Reponse 10: Specific to those areas as mentioned
 
Question 11:
2) new lights in the book area.
 
Reponse 11: Correct as mentioned  
 
Question 12: My understanding is that the service is to remain and no additional lighting and receptacles and no data outlets were to be furnished and installed
 
Reponse 12: No.
 
Question 13: This differs substantially from the bid drawings we received. Can we confirm that this is true? Or that the drawings are in fact correct? There will be a substantial cost difference between the two.
 
Response 13: Bid the drawings
 


Ship and Bill To:

Facilities Management
32400 County Road 473
Leesburg, Fl 34788

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

Insurance Requirements

Insurance Requirements BCC Under $25k

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________		 Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
License Number ____________________________________    
Prompt payment discount: ______% if paid within ______ days.