Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 405-00, 430-42

Open Market Existing Contract
Original Modified
RFQ No: Q2026-00025
Due Date: 10/31/2025 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Melanie Pompos
Phone: (352) 343-9765
Email: [email protected]
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

LP Gas

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 2 days after any purchase order is issued.


Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.


DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Per Gallon- Propane

Propane per gallon.

1Gallon $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

See attached Specifications and Requirements Document to be incorporated and for information regarding this Request for Quotation.

See attached FEMA Related Contract Clauses, to be incorpoarted into this Request for Quotation.

Pricing shall be all inclusive. Any additional fees shall be borne of the vendor. 

Changes made as of 10/15/2025:

1. Modification to the specifications and requirements of RFQ

All questions for this RFQ must be submitted in writing for answers by close of business October 28th, 2025. All answers to questions submitted will be posted to the RFQ.

QUESTIONS AND ANSWERS SUBMITTED 10/21/2025:

Q1. What is the approximate annual gallons?

A1. Annual gallons vary depending on actual run-time of generators. Last year's consumption was 3,916.20.

Q2. Please provide address for each location

A2. Below are the addresses for fuel sites utilizing propane tanks to operate:

- 6578 Mount Plymouth Road, Apopka, FL 32712

- 26312 CR 561, Astatula, FL 34705

- 23025 SR 40, Astor, FL 32102

- 21923 S Buckhill Road, Clermont, FL 34715

- 12331 Dry Fork Road, Groveland, FL 34736

- 14237 SR50, Clermont, FL 34711

- 1113 Teal Lane, Lady Lake, FL 32159

- 18250 Scrub Jay Lane, Clermont, FL 34715

- 2115 James P Snell Drive, Mounty Dora, FL 32757

- 8325 N Bradshaw Road, Clermont, FL 34714

- 25316 CR 42, Paisley, FL 32767

- 43328 Redlands Drive, Eustis, FL 32736

- 27020 Blacksmith Lane, Sorrento, FL 34776

- 16300 Sweet Iris Street, Clermont, FL 34714

- 316 N Ingraham Avenue, Tavares, FL 32778

- 19430 E Third Street, Umatilla, FL 32784


Ship and Bill To:

Public Safety Support
Various
Various, FL Various

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

Insurance Requirements

Insurance Requirements BCC Under $25k

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________		 Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.