Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 961-00, 312-00, 560-00

	Open Market		Existing Contract

	Original		Modified

RFQ No:	Q2026-00006
Due Date:	9/25/2025 at 3 p.m.
Pre-Proposal Conference:	Not Applicable
Permitting/Licensing Required:	No

RFQ Contact
Name:	Amy Munday
Phone:	(352) 343-9768
Email:	[email protected]

THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Quotes must be submitted through this portal to be considered.
Submit a quote through the portal here

Fully Automatic Bear Resistant Trash Cans

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 90 days after any purchase order is issued.

Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.

Description	Details	Quantity	Unit of Measure	Unit Price	Extended Price
INITAL YEAR COST PER CONTAINER	95 GALLON BEAR-RESISTANT TRASH CAN	1	CONTAINER	$______________	$______________
INITIAL YEAR DELIVERY COST PER UNIT	DELIVERY COST PER TRUCKLOAD OF 280 CONTAINERS	1	TRUCKLOAD	$______________	$______________
RENEWAL YEAR #1 COST PER CONTAINER	95 GALLON BEAR-RESISTANT TRASH CAN	1	CONTAINER	$______________	$______________
RENEWAL YEAR #1 DELIVERY COST PER UNIT	DELIVERY COST PER TRUCKLOAD OF 280 CONTAINERS	1	TRUCKLOAD	$______________	$______________
RENEWAL YEAR #2 COST PER CONTAINER	95 GALLON BEAR-RESISTANT TRASH CAN	1	CONTAINER	$______________	$______________
RENEWAL YEAR #2 DELIVERY COST PER UNIT	DELIVERY COST PER TRUCKLOAD OF 280 CONTAINERS	1	TRUCKLOAD	$______________	$______________

Total Price: ___________________________

Specifications and/or Special Conditions

For details regarding this Request for Quote (RFQ), please see attached Exhibit A Scope of Work.

All questions for this RFQ must be submitted in writing for answers by close of business September 18, 2025. All answers to questions submitted will be posted to the RFQ.

QUESTIONS AND ANSWERS SUBMITTED 8/26/2025:

Q1. Could the County please clarify what is meant by "inside delivery"? Does this require the awarded vendor to unload the carts and physically move them inside a building? Assuming this is boiler plate.

A1. The delivery would be to a loading dock where County staff can unload carts with a forklift.

Q2. Does the delivery site at 13130 County Landfill Road have a loading dock?

A2. Yes, there is a loading dock.

Q3. Will the County provide a forklift on-site for unloading, or is the vendor expected to supply one?

A3. See response to Q1.

Q4. Are there any limitations on how high the carts can be stacked for inside delivery - such as height restrictions for doors, entryways, or staging areas?

A4. Not applicable.

Q5. How frequently does the County anticipate placing truckload orders for carts each year? Will this be a one-time annual order, or should we expect multiple deliveries throughout the year?

A5. Orders shall be placed on an as-needed basis. Note, this is an indefinite quantity contract with no guarantee use of services. County does not guarantee a dollar amount to be expended on any contract resulting from this solicitation.

Q6. Does the County require carts to be assembled and delivered t residential dwellings?

A6. Not at this time.

Q7. Regarding Pg. 9 of 14: PRICE REDETERMINATIONS: Due to the volatility of both resin and freight for cart pricing, it is common for long-term contracts to allow quarterly price adjustments using highly respected indices (respected by municipalites and manufacturers alike) of Plastics News for resin and CASS for freight. Pricing can start at a best/fair price level, without additional margins added as an attempt to anticipate unknown future costs changes over teh course of a year. Then, pricing can be adjusted according to real-time indices with actual market costs. We respectfully request that the County will allow bidders to propose price adjustments according to industry standard indices and procedures, with transparent documentation of indices and calculations of new pricing.

A7. No.

Q8. Price Page in Portal: can the County please provide a separate line item on the price page on the portal for unloading and placement?

A8. No, County does the unloading and placement.

Q9. What is the length of teh contract term?

A9. 5 years.

Ship and Bill To:

Office of Solid Waste - David Salinas
13130 County Landfill Road
Tavares, FL 32778

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

Insurance Requirements

Insurance Requirements BCC Under $25k

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name	____________________________________	Signature	____________________________________
Address	____________________________________ ____________________________________	Name/Title	____________________________________
Phone	____________________________________	Fax	____________________________________
Email	____________________________________	FEIN No	_______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.