Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 545-00, 765-00, 760-00, 518-410

Open Market Existing Contract
Original Modified
RFQ No: Q2025-00148
Due Date: 7/2/2025 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Amy Munday
Phone: (352) 343-9768
Email: [email protected]
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Heavy Equipment Rental as needed for Solid Waste

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 7 days after any purchase order is issued.


Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.


DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Total Group A - Monthly Rental Rate

 As needed heavy equipment rental agreement with a monthly rental rate.  Enter Total Group A - Monthly Heavy Equipment Rental

1Total Group A - Monthly Rate $______________ $______________
Total Group A - Weekly Rental Rate

As needed short term agreement with a weekly rental rate.  Enter Total Group A - Weekly Heavy Rental

1Total Group A - Weekly Rate $______________ $______________
Total Group A - Daily Rental Rate

As needed heavy equipment rental agreement with a daily rental rate.  Enter Total Group A - Daily Heavy Equipment Rental

1Total Group A - Daily Rate $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

QUESTIONS AND ANSWERS - 7/2/2025

Q1. Does the County require operators with the rental units or will the County provide their own operators?

A1. Lake County will provide operators. 

Q2. Are bidders allowed to bid only rental equipment, without an operator?

A2. Yes, bidders are allowed to bid only rental equipment without an operator. Bidders are to provide maintenance training at the time of equipment delivery. 

Q3. Just want to confirm this is for daily/weekly/monthly rentals and not actual equipment leases through John Deere Financial Services? Operating leases would need to be set up for a specific term, e.g., 24, 36, 48 months, etc. Please clarify. 

A3. Yes, it is confirmed that this is for daily/weekly/monthly rental of heavy equipment - no leases. 

Q4. The RFQ is requesting that the pricing sheet be submitted in Excel format. However, the document is in the bid portal is a PDF. Do you have the pricing sheet in Excel format you can send me? 

A4. Pricing sheet should be submitted in the PDF format as that is the only format that can be uploaded. Please disregard the request for the Excel format. 

RFQ to provide for a vendor pool for rental of heavy equipment agreement of various heavy equipment on an as-needed basis for the Office of Solid Waste.  Vendor shall provide pricing for daily, weekly and monthly periods of heavy equipment.  Equipment shall be durable for the intended use and reinforced to prevent damage to various parts of the machine.  The attachment, Equipment Pricing Sheet, provides for the list of various heavy equipment. Vendors shall provide pricing in the applicable boxes for only the equipment that is available to rental.  Vendors may provide pricing for one or all items to be considered for award.

 


Ship and Bill To:

Office Of Solid Waste
P. O. BOX 7800
Tavares, FL 32778

Certain insurance requirements apply to any purchase in response to this RFQ: No

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________		 Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.