Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 790-02

Open Market Existing Contract
Original Modified
RFQ No: Q2025-00081
Due Date: 2/14/2025 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Gretchen Bechtel
Phone: (352) 343-9765
Email: gretchen.bechtel@lakecountyfl.gov
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

ADA (American with Disability Act) Compliant Mulch for Various County Parks

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 30 days after any purchase order is issued.



Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.



DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Furnishing, Delivery and Installation of ADA Mulch with engineered wood fiber (EWF) using a specialized truck with a blower system at Various County Parks.

 ASTM F 1951 Compliance: Playground surfacing materials must comply with ASTM F1951 standards to be considered ADA accessible

1Per Yard $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

  •         1.1.     Depth: The mulch should be deep enough to cushion falls from the highest play equipment, usually between 6-12 inches depending on the fall height.

    1.2.   Material: Engineered wood fiber (EWF) is the preferred material due to its consistent particle size and shock absorption properties (See attached photo).

    1.3.   Professional Installation: Consult with a professional playground installer to ensure the mulch is installed correctly and meets ADA standards.

    1.4.  Contractor to submit a 2-pound sample of the engineered wood fiber (EWF) to the Office of Parks and Water Resources located at 27341 State Road 19, Tavares, FL 32778, for approval to have your bid considered for this solicitation. 



Ship and Bill To:

Parks and Water Resources
27341 State Road # 19.
Tavares, FL 32778

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

Insurance Requirements

Insurance Requirements BCC Under $25k

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________
Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.