Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 691-00

Open Market Existing Contract
Original Modified
RFQ No: Q2023-00032
Due Date: 1/27/2023 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Gretchen Bechtel
Phone: (352) 343-9765
Email: [email protected]
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

LakeXpress Bus Pass Booklets 2023

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 30 days after any purchase order is issued.


Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.


DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Bus Pass Ticket Books w/Metallic Ink Logo and Sequential Numbering

TICKET BOOK STYLE PASSES W/ SEQUENTIAL NUMBERING

Description: Perforated bus pass booklets (ticket style books) with Metallic ink logo and sequential numbering

Booklet Size: 4.375" H x 2.125" W (vertical layout)

Tear-Off Bus Pass Size: 3.375" H x 2.125" W

Pages: 1 page; Double-sided

Colors: 5/4 (CMYK + PMS 875/CMYK) + Overall Satin Varnish or Aqueous Coating (Please Specify when quoting)

Specialty Printing:

·         Perforation for tear-off bus passes

·         Sequential numbering on passes and stubs attached to booklet to match

Bleeds: YES

Paper Stock: 100# Coated Gloss Cover, Smooth, White

Binding: Ticket books in sets of 25 with a cardboard backing and 1" wraparound on the cover. (Like a notepad) Binding goes on the top narrow edge. Stapled.

Packaging Instructions: Boxes need to be marked with contents and quantities.

Quantities: We will be printing 4 different bus pass designs, totaling 9,500. All to be printed at the same time. See breakdown below.

Bus Type

Dollar Amount

Number To Start With

Qty Needed

Unlimited Daily – Regular

3.00

                       006501                     2,500

10 Ride Pass – Regular

8.00

 003501 

                     2,000

Single Ride – Special

.50

 003001 

                     4,500

Unlimited 30 Day – Special

15.00

                       002501                         500

Total

 

 

                     9,500

  

9500Each $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

IMPORTANT: Please read the attached Federal Regulations that are part of this Request and must be adhered to.

ADDITIONAL NOTES:

  1. Paper Dummy / Paper Sample required for paper and/or binding approval.
  2. If two or more quotes come in at the same lowest bid price, preference will be given to an FSC certified printer if applicable.
  3. Quote MUST include costs for all the following applicable specifications: PAPER DUMMY/SAMPLE, COLOR PROOF, DELIVERY COSTS, PADDING/BINDING and any necessary SCORING. (Delivery must be marked as "INSIDE DELIVERY SERVICE")
  4. Proof and/or paper dummy must be delivered at least two business days after receipt of files and needs to be approved before going on press. We reserve the right to have a staff member present for a press check at a pre-arranged time and date. *** ELECTRONIC PROOFS WILL NOT BE ACCEPTED. *** Mail proofs to: ATTN: Art Director, 315 W. Main St., Suite 233, Tavares, FL 32703
  5. Expected delivery date is 20 business days after approval of proof.
  6. Files have been produced in InDesign, Photoshop and Illustrator Creative Cloud, Mac platform. Vendor must be capable of working with such files.

 ADDENDUM 1

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1) You have requested: Paper Stock: 100# Coated Gloss Cover,Smooth, White

    But you have also requested: OverallSatin Varnish or Aqueous Coating


Q: given you have requested a COATED GLOSS COVER stock, what is purpose of the varnish as it will flatten the “gloss” appearance?

 

R: I don’t see a reason the paper needs to be “gloss”, I think it’s a spec that was added by mistake.

 

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2) PROOFING / SAMPLE:

   DUMMY SAMPLE: no issues supplying dummy sample

   PROOFING: it’s noted *** ELECTRONIC PROOFS WILL NOT BE ACCEPTED. ***


Q: Can we request clarification as to why electronic proofs won’t be accepted given a PRINTED PROOF would simply be printed on a color printer and not representative of the final product?

 

R: The electronic proof is fine to send but the printed proof is what we need to see to sign off on it, even if it’s on a color printer. **ELECTRONIC PROOFS WILL NOT BE ACCEPTED.** just means we don’t sign off on PDF’s

 

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3) SAMPLES:

Would it be possible to receive physical samples of the existing product(s). Ideally 1 fuly book and 1 or 2 of each designation

If yes, they can be sent via FedEx OVERNIGHT on our account collect (FedEx Account #129577282) to my attention.

   Attn: Steve Wengrowich

   Canada Ticket Inc.

   9085 196A Street

   Langley, BC V1M 3B5

   Tel: 604-888-1200

R: We don’t send a product that another printer has done, there is a conflict of interest as well as it holds up the printing window which isn’t fair to other bidders. Please see the RFQ for picture example that is provided.

 

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4) Are we able to receive a copy of the previous bid tabulations for review?

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R: Tabulation sheet: https://c.lakecountyfl.gov/offices/procurement_services/rfq_tabulation_sheet.aspx?rfqnumber=Q2022-00044&mylakefl=True


Ship and Bill To:

Lake County Transit
2440 US Highway 441/27
FRUITLAND PARK, FL, FL 34731

Certain insurance requirements apply to any purchase in response to this RFQ: No

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________		 Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.


Reciprocal Vendor Preference

Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code
Primary Business Location: City: _____________________________ State: ________
Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted? _____Yes _____No
If "yes", provide supporting detail:

___________________________________________________________________________________

___________________________________________________________________________________