Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 991-310, 970-375

Open Market Existing Contract
Original Modified
RFQ No: Q2026-00105
Due Date: 7/8/2026 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Recommended - 6/25/2026 10:00 AM County Administration Building 315 W Main St., Tavares
Permitting/Licensing Required: Yes
RFQ Contact
Name: Sandra Rogers
Phone: (352) 343-9832
Email: [email protected]
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

County Administration Building Electrical Assessment

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an aggregate basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 30 days after any purchase order is issued.


Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.


DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Electrical Assessment

 See Scope of Work 

1Each $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

Change made on 06/23/2026: 

The bid due date has changed from 07/31/2026 to 07/08/2026.

 

Questions submitted and County's Response 06/29/2026:

Question 1: Is an electrical single-line and/or facility drawing package available.

County response: No drawings are available. You are expected to field-verify all existing conditions. 

Question 2: Section 5 - Do you have number and identification of cables for testing.

County response: No cable list or identification is available. Field identification of cables and circuits is part of your scope.

Question 3: Section 5 - Do you have an outage time period preferred for testing

County response: Work is to be performed after business hours. 

Question 4: Section 7 - Are grounding and lightning system drawings available

County response: No drawings are available. 

Question 5: Section 7 - Is lightning perfection system included

County response: Lightning protection is not included in this scope.

Question 6: Section 8 - What is meant by operational checks

County response: Verify that equipment operates as intended under normal conditions — breakers, contactors, metering, and indicators.

Question 7: Section 8 - Do we operate breakers energized or do they mean secondary inject them during an outage

County response: A coordinated after-hours outage will be provided. All breaker operation shall occur during the outage window.

Question 8: Section 8 - Do you have equipment count

County response: No equipment count is available. Pricing should account for unknown quantities based on a site walkthrough from pre-bid.

Question 9: Section 8 - Can you provide more details on expectations for this topic

 

County response: All expectations are outlined in the SOW. 


Background Check Requirement

Under any County contract that involves vendor or subcontractor personnel working in proximity to minors, the vendor hereby confirms that any personnel so employed will have successfully completed an initial, and subsequent annual, Certified Background Check, completed by the vendor at no additional cost to the County. The County retains the right to request and review any associated records with or without cause, and to require replacement of any vendor employee found in violation of this requirement. Vendor shall indemnify the County in full for any adverse act of any such personnel in this regard. Additional requirements may apply in this regard as included within any specific contract award.



Ship and Bill To:

Office of Facilities Management
315 W Main St
TAVARES, FL 32778

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

Insurance Requirements

Insurance Requirements BCC Under $25k

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________		 Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
License Number ____________________________________    
Prompt payment discount: ______% if paid within ______ days.