Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 691-00

Open Market Existing Contract
Original Modified
RFQ No: Q2025-00108
Due Date: 3/12/2025 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Gretchen Bechtel
Phone: (352) 343-9765
Email: [email protected]
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Lake Express Bus Pass Booklets 2025

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 30 days after any purchase order is issued.


Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.


DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Bus Pass Ticket Books w/Metallic Ink Logo and Sequential Numbering

 TICKET BOOK STYLE PASSES W/ SEQUENTIAL

NUMBERING
Description: Perforated bus pass booklets (ticket
style books) with Metallic ink logo and
sequential numbering
Booklet Size: 4.375" H x 2.125" W (vertical
layout)
 
Tear-Off Bus Pass Size: 3.375" H x 2.125" W
Pages: 1 page; Double-sided
Colors: 5/4 (CMYK + PMS 875/CMYK) + Overall Satin
Varnish or Aqueous Coating (Please Specify when
quoting)
Specialty Printing:
  •  Perforation for tear-off bus passes
  •  Sequential numbering on passes and
stubs attached to booklet to match
Bleeds: YES
Paper Stock: 100# Coated Gloss Cover, Smooth,
White
Binding: Ticket books in sets of 25 with a
cardboard backing and 1" wraparound on the
cover. (Like a notepad) Binding goes on the
top narrow edge. Stapled.
Packaging Instructions: Boxes need to be marked
with contents and quantities.
Quantities: We will be printing 4 different bus
pass designs, totaling 6,700. All to be
printed at the same time. See breakdown
below.
 

 

6700Each $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

 

Specifications and/or Special Conditions

IMPORTANT: Please read the attached Federal Regulations that are part of this Request and must be adhered to.

ADDITIONAL NOTES:

  1. Paper Dummy / Paper Sample required for paper and/or binding approval.
  2. If two or more quotes come in at the same lowest bid price, preference will be given to an FSC certified printer if applicable.
  3. Quote MUST include costs for all the following applicable specifications: PAPER DUMMY/SAMPLE, COLOR PROOF, DELIVERY COSTS, PADDING/BINDING and any necessary SCORING. (Delivery must be marked as "INSIDE DELIVERY SERVICE")
  4. Proof and/or paper dummy must be delivered at least two business days after receipt of files and needs to be approved before going on press. We reserve the right to have a staff member present for a press check at a pre-arranged time and date. *** ELECTRONIC PROOFS WILL NOT BE ACCEPTED. *** Mail proofs to: ATTN: Art Director, 315 W. Main St., Suite 233, Tavares, FL 32703
  5. Expected delivery date is 20 business days after approval of proof.
  6. Files have been produced in InDesign, Photoshop and Illustrator Creative Cloud, Mac platform. Vendor must be capable of working with such files.

 

 


Ship and Bill To:

Lake County Transit
2440 US Highway 441/27
Fruitland Park, FL 34731-2128

Certain insurance requirements apply to any purchase in response to this RFQ: No

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________		 Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.


Reciprocal Vendor Preference

Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code
Primary Business Location: City: _____________________________ State: ________
Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted? _____Yes _____No
If "yes", provide supporting detail:

___________________________________________________________________________________

___________________________________________________________________________________