Purpose:
The purpose of the solicitation is to establish a contract for a qualified vendor to remove freon from white goods at Lake County's Central Solid Waste Facility at 13130 County Landfill Rd., Tavares, Florida, 32778.
Scope of service:
1. The Vendor shall provide the service as follows: Utilize the proper recycling method to reclaimed refrigerant from refrigerators and air conditioners units prior to disposal/recycling. Vendor disposes at Total Reclaim or similarly approved disposal facility.
2. The Vendor shall provide all equipment necessary to recover and recycle refrigerants, cylinders, etc., in accordance with E. P. A. Stratospheric Ozone Protection Section 608 Clean Air Act of 1990, which contain many measures to protect the ozone layer. This includes prohibiting the release of CFC and HCFC refrigerants during the service, maintenance and disposal of air conditioners (and all other equipment that contains these refrigerants). Individuals who work on such equipment must follow E.P.A. regulations for ozone-safe service practices including recovery and recycling of refrigerant.
3. The Vendor must take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs as a result of its fault or negligence.
4. The Central Solid Waste Facility (Landfill) will contact Vendor within 7 business days and coordinates dates and time for services excluding Sunday and Holidays. The Vendor will be expected to provide services at the Central Facility during the following hours: 8:00 AM-5:00 PM on Mon, Tues, Wed, Thu, Fri, Sat.
5. The Vendor shall not be responsible for removal or disposal of refrigerators or air conditioners from Central Solid Waste Facility.
6. Vendor shall provide a copy of work order to Lake County Public Works Solid Waste Operations which include total amount of refrigerators, air conditioners and cylinders processed with technician hours and travel time. The invoice must be sent to: [email protected] for proper payment.
7. Service may be required 6 (six) times per year
8. All Insurance concerns should be directed to Lake County Risk Management at 352-343-9793
8. The County reserves the right to terminate this Notice of Award within 30 days of written notice
9. County staff member shall notify Vendor for pickup, by either telephone or e-mail and keep a log of telephone or e-mail notifications that list the date and time of the notification, the County staff member that made the telephone call or e-mail request, and the name of the Vendor’s employee that received the telephone call or e-mail request. Failure to respond to service requests within 72 hours of request is considered as tardy. One (1) tardy response per QUARTER for two (2) consecutive QUARTERS shall be grounds to cancel or not to award the contract at the discretion of the County. Service response exceptions will be considered for County holidays and weekends
10. The vendor shall operate a facility that process recovery of refrigerant within a sixty (60) mile radius of Lake County Central Solid Waste Facility.
Method of award:
Award of this contract will be made to the responsive and responsible vendor who submits quality bid for the material listed in the solicitation. However, if primary vendor is unable to make accommodations for service ordered, the County will have the option to use second to bidder to keep from storing too much product on site. The County has the right to reject any and all bids submitted for the listed solicitation.
Submission of RFQ:
Please submit all bids offers electronically
Term of contract:
This contract shall commence on October 1, 2021 and terminate September 30, 2022. The County may terminate this contract without cause upon thirty (30) days written notice.
Certifications:
Each vendor interested in bidding on contract must be a registered vendor for Lake County through the office of Procurement Services under Hazardous Waste Services Code(s): 991-705, 991-390,991-391 and have proof of insurance, business license, and Federal Tax ID. Adequate subcontractor’s insurance shall be the responsibility of the vendor. Vendor shall ensure that subcontractors are properly insured to meet the County’s requirements before subcontractors are permitted to commence work pursuant to this contract. Vendor shall provide a copy of its current Recovered Materials Dealer Certification from the State of Florida Department of Environmental Protection to certify that it is qualified, approved and licensed to accept and process recyclables and market recovered materials pursuant to federal, state, and local laws.
Dress code/Demeanor/Responsibilities:
The dress code for Vendors and/or Vendor’s contractors shall consist of shirt, pants or shorts, work shoes or boots. All workers shall discharge their duties in a courteous and efficient manner and it is the responsibility of the Vendor to ensure this is done. All leaks from driver’s equipment or loss of material due to a lack of improperly processing of material will be the responsibility of the Vendor. Central Solid Waste Facility stands down for lightning and will resume operations after threat has passed.